Rotary Glossary

Sr.	Name	Designation
1	Acting Governor	One who is appointed by the president to fill a vacancy in the office of governor until such time as a new governor has been elected by the convention or the RI Board. An acting governor also may be appointed to fill a temporary vacancy during a time when the governor is unable to fulfill the responsibilities of the office.
2	Active Member	A member of a club who has been elected to membership in the club under a classification of business or profession and who has all the obligations, responsibilities, and privileges of membership as provided in the RI constitution and bylaws.
3	Admission Fee	Fee paid to a club by an applicant for membership in the club. The fee varies according to the amount specified by each club in its bylaws.
4	Alternate (delegate)	Any club may, at the time of selecting its delegates to the convention, choose for each delegate one alternate, such alternate being entitled to vote at the convention in case of the absence of the delegate for whom the alternate was chosen.
5	Assembly, Club	Meeting of all club officers, directors, and committee chairs, held for the purpose of conferring on the program and activities of the club.
6	Assembly, District	A training meeting conducted annually, preferably in April or May, of club presidents-elect and members of clubs assigned by the club president-elect to serve in key leadership roles in the upcoming year. It provides a program of instruction to develop club leaders who have the necessary skills, knowledge, and motivation to improve club effectiveness as defined by the RI Board as well as an opportunity to share local and district plans and objectives.
7	Assembly, International	Annual meeting attended by general officers, governors-elect, RI committee chairs, and others designated by the RI Board. Its purpose is to provide Rotary education, instruction in administrative duties, motivation, and inspiration to governors-elect and to afford them and others in attendance an opportunity to discuss and plan how to implement Rotary’s programs and activities during the ensuing year.
8	Assistant Governor	A Rotarian appointed by the governor, in accordance with RI Board policy, to assist the governor with the administrative work associated with club operations for designated clubs within an assigned geographic area.
9	Associate Foundation	A foundation which has been established based on criteria and guidelines from the Foundation trustees and approved for operation as an associate foundation by the trustees. The primary purpose of associate foundations is to provide tax benefits to Rotarians in countries where such foundations have been established.
10	Attendance Report	Report of the attendance at its meetings which each club is required by the RI bylaws to make each month to its governor, if the club is within a district, or otherwise to the general secretary.
11	Board of Directors (Club)	Governing body of a Rotary club, to be constituted as the bylaws of the club may provide.
12	Certificate of Nomination of Governor	Certificate signed by the governor certifying the nomination of the Rotarian duly nominated by the clubs in the district for the office of governor in a specified future year.
13	Charter Member	A founding member of a Rotary club. This member is elected to membership prior to the admission of the club to membership in RI.
14	Classification	Word or phrase which describes a separate and distinct business or professional service rendered to the community. As a term, it is the word or phrase which most accurately describes the principal and recognized business or professional activity of the firm, company, or institution with which an active member is connected or that which covers the active member’s principal and recognized business or professional activity.
15	Classification Roster	Complete list of business and professional activities of the community, showing which have been filled, and which remain unfilled, in the club.
16	Club Forum	Formal meeting of the entire club membership to inform members about service activities.
17	Club Locality	An area which contains the minimum number of classifications required for the formation of a new club. A club may be organized in the same locality as one or more existing clubs.
18	Club Service	Rotary’s first Avenue of Service involves actions a Rotarian must take within the club to help it function successfully.
19	Code of Policies, Rotary	A comprehensive document containing all of the general and permanent policies of Rotary International.
20	Committee, RI, Ad Hoc	A non-mandatory committee established by the RI Board that continues in existence until its tasks are completed.
21	Committee, RI, Special	A nonmandatory committee that continues in existence until the end of each Rotary year in which it is appointed.
22	Committee, RI, Standing	A committee mandated in section 16.010. of the RI bylaws.
23	Community Service	Rotary’s third Avenue of Service comprises varied efforts that Rotarians make, sometimes in conjunction with others (e.g., a Rotaract or Interact club or a Rotary Community Corps), to improve the quality of life for those who live within their club’s locality or municipality.
24	Convention	Annual international meeting of Rotary International. Its primary purpose is to inspire and inform Rotarians at an international level. Club delegates from around the world elect RI officers for the coming Rotary year, including the president and RI Board.
25	Council on Legislation	Rotary International’s legislative body as provided for in article X of the RI constitution and article VIII of the RI bylaws. It is attended by a representative of the clubs of each district and meets every third year to deliberate and act upon proposed enactments and resolutions submitted by clubs, district conferences, the general council or conference of RIBI, the council on legislation, and the RI Board. Its actions in adopting legislation are subject to review by all clubs.
26	Delegate	Representative of a Rotary club at the international convention. Each club is entitled to send one delegate for each 50 of its members, or major fraction thereof, honorary members excepted.
27	Delegate-at-Large	Each officer and each past president of Rotary International still holding membership, other than honorary membership, in a club, is declared by the RI constitution and bylaws to be a delegate-at-large at the convention. Such delegate is entitled to cast one vote on each question.
28	District	Name given to a limited geographic area within which clubs are grouped for RI administrative purposes.
29	District Conference	Meeting held annually in each district to further the program of Rotary through fellowship, inspirational addresses, and the discussion of matters relating to club and district affairs. It is open to all Rotarians in the district and their families.
30	District Conference Report	Report which the governor and the secretary of the district conference are required to make to RI covering any action taken by the conference, the number of clubs represented, and other matters.
31	District Leadership Plan	The RI Board-recommended organizational structure for all districts. Components include the following: use of the title “assistant governor” as defined by the RI Board; defined responsibilities and duties, as well as defined limits to terms of service and number of terms, for assistant governors and district committee members.
32	Dues and Fees	Every active member of a club pays an admission fee and annual dues to the club in amounts determined by the club.
33	Effective Club	A club that can 1) sustain and/or grow its membership base; 2) implement successful service projects that address the needs of its community and communities in other countries; 3) support The Rotary Foundation through both program participation and financial contributions; and 4) develop leaders capable of serving Rotary beyond the club level.
34	Electors	The duly accredited delegates, proxy holders, and delegates-at large which constitute the voting body of the convention.
35	Enactment	An item of legislation adopted by the council which amends the RI constitution or bylaws or the standard Rotary club constitution. See also Resolution
36	Every Rotarian An Example To Youth	Slogan which may be used in Rotary literature and elsewhere, especially during New Generations Month (September).
37	Extension, External	Work of extending Rotary through the organization of clubs in localities where there are no Rotary clubs. This work is carried on in districts by the governors with the cooperation of the Secretariat. In non districted areas, it is carried on under the authority of the RI Board.
38	Extension, Internal	Increasing the number of members in the club so as to include in the club membership representatives of all classifications for which suitable representatives are available within the locality of the club.
39	Fellowship Through Service	Rotaract motto which may be used in Rotary literature and elsewhere.
40	Fiscal Agent	Rotarian volunteers who receive and deposit payments made by clubs in their countries, and disburse the funds as authorized by the controller. Fiscal agents are listed in the Official Directory.
41	Founder of Rotary	Term used in reference to Paul P. Harris, who organized the first Rotary club in Chicago in 1905. Paul Harris was born 19 April 1868 and died 27 January 1947.
42	Four Avenues of Service	Term used in referring to Club Service, Vocational Service, Community Service, and International Service. (See separate entries.)
43	Fund Pool	Term used in The Rotary Foundation for District Designated Funds allocated by districts through the SHARE system to create a pool of monies available on a competitive basis to fund Foundation programs, with eligibility not restricted by a club’s or district’s financial contributions to the Foundation. Examples include Humanitarian Transportation Grants and Rotary World Peace Scholarships.
44	General Council (RIBI)	Governing body of Rotary International in Great Britain and Ireland (see entry) consisting of the officers of RIBI (the president, immediate past president, vice-president, honorary treasurer, and secretary) and the governors of the districts in Great Britain and Ireland. The director from Great Britain and Ireland is a member of the general council ex officio.
45	General Secretary	The chief administrative officer of Rotary International under the direction and control of the RI Board. The general secretary is responsible to the RI Board and the president for the implementation of its policies and for management and administration, including the financial operation of RI. This individual is also the General Secretary of The Rotary Foundation.
46	Good Standing	As used in the constitutional documents of RI, this phrase applies to a member of a Rotary club or to the membership of a Rotary club in RI, and means that the Rotarian or club continues to fulfill all requirements for membership in the club or in RI.
47	Governor’s Monthly Letter	Personal, official communication issued every month by the governor to the president and secretary of each club in the district containing items of special interest and importance, including the Monthly Membership Attendance Report.
48	Governors-Elect Training Seminar (GETS)	A zone-level training seminar for governors-elect held in conjunction with Rotary institutes.
49	Honorary Member	A person who, by serving with distinction in the furtherance of Rotary ideals, has been elected to honorary membership of a club. An honorary member is exempt from payment of fees and dues, has no vote, and may not hold office. However, an honorary member may attend all meetings and enjoy the privileges of the club. The term of honorary membership is determined by the club board.
50	Institute	Instructional, motivational, and fellowship meeting for past, current, and incoming governors and other RI officers from certain districts which comprise a zone or zones. A Rotary institute is intended to provide participants with up-to-date information about Rotary’s programs and is a source of ideas for improving and strengthening the Rotary movement. An international institute is usually held at the time and location of the international assembly and international convention. Timely topics related to the program of Rotary and administration of RI are informally discussed.
51	Interact	Rotary club-sponsored clubs for young people dedicated to service and international understanding. Membership is open to students at the secondary school (ages 14-18) level.
52	Intercountry Committee	Committee of Rotarians, Rotary clubs, or districts, formulated by or with the approval of governors concerned, to encourage contacts between clubs and Rotarians in two or more countries, thus developing understanding between and promoting fellowship among the peoples of different nations.
53	International Service	— Rotary’s fourth Avenue of Service comprises all the things that a Rotarian can do to advance international understanding, goodwill, and peace by getting acquainted with people of other countries, their cultures, customs, accomplishments, aspirations, problems — through personal contacts, travel, and attendance at conventions, through reading and correspondence, and through cooperation in all club activities and projects — including those of The Rotary Foundation — that will help people in other lands.
54	Make-up	Attendance at the meeting of another Rotary club or certain other functions as provided in article VIII of the standard Rotary club constitution, to protect membership and receive attendance credit when a meeting of the Rotarian’s own club is missed. When attendance is made up at another Rotary club, it is reported to the Rotarian’s home club on a “Visiting Rotarian Report Card” sent by the secretary of the club visited.
55	Membership	Attendance Report (Governor) — Governor’s summary of the monthly attendance reports received from the clubs in the district. The governor sends a copy of this summary report to the general secretary and must publish it in the Governor’s Monthly Letter.
56	Membership Development	To achieve membership growth and development, a continual, multi step process is encouraged which entails three core elements: the recruitment of new members, the retention of existing members, and the organization of new clubs (extension): recruitment + retention + new clubs = membership growth.
57	Membership Identification Card	A uniform pocket membership identification card, recommended by RI for use by all clubs. It carries a facsimile signature of the general secretary with blank spaces provided for inserting the name of the member to whom the card is issued, the name of the club, classification, date to which dues have been paid, the signature of the club secretary, and the signature of the member to whom the card is issued.
58	Membership Report Forms	Three forms which RI furnishes to club secretaries for their use in reporting to the general secretary new members, terminations of membership, and changes in addresses and classifications.
59	Memo of Club Visit	Printed form which an assistant governor and/or governor completes during club visits. The purpose of this memo is to aid assistant governors and governors in assessing the club’s progress towards goals and to determine ways to tailor support provided to a club. It also serves as an annual record of a club’s progress, which is used by the district and Rotary International for guidance in serving the clubs.
60	Menu of Service Opportunities	Issues and concerns identified by RI as recommended service priorities for clubs and districts for a specified period of time, including Children at Risk, Disabled Persons, Health Care, International Understanding and Goodwill, Literacy and Numeracy, Population Issues, Poverty and Hunger, Preserve Planet Earth, and Urban Concerns.
61	Non-Districted Club	Club which is under the direct supervision of the RI Board and which is not included in a district.
62	Object of Rotary	The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise as set forth in the RI constitution, article IV and the standard Rotary club constitution, article IV.
63	Officers, Club	Duly elected officers of a club are the president, the president-elect, one or more vice-presidents, the secretary, the treasurer, and the sergeant-at-arms.
64	Officers, RI	The officers of RI are the president, president-elect, vice-president, treasurer, other directors, general secretary, governors; and the president, immediate past president, vice-president and honorary treasurer of Rotary International in Great Britain and Ireland.
65	Officers, RI, General	The general officers of RI are the president, president-elect, vice-president, treasurer, other directors, and the general secretary.
66	Paul Harris Fellow	Individual who contributes or in whose honor or memory is contributed US$1,000 to The Rotary Foundation.
67	Per Capita Dues	The per capita dues which each club pays to RI semiannually on 1 July and 1 January for each and every active member of such club.
68	Perfect Attendance	Term used by many clubs to refer to a Rotarian’s 100 percent attendance record. However, no official definition of the term exists.
69	Planning Guide for Effective Rotary Clubs	A goal-setting tool used by club presidents-elect in cooperation with club and district leaders to establish goals related to the four elements of an effective club, as well as general club administration. The guide also suggests common strategies which clubs can utilize in achieving their goals.
70	PolioPlus	The program of Rotary International and The Rotary Foundation with a “priority of the highest order” to eradicate polio from the world.
71	Presidents-elect Training Seminar (PETS)	A training meeting conducted annually, preferably in March, for club presidents-elect. Its main purpose is to develop club presidents who have the necessary skills, knowledge and motivation to create or maintain an effective club as defined by the RI Board.
72	Purposes of Rotary International	a) To encourage, promote, extend, and supervise Rotary throughout the world; b) To coordinate and generally direct the activities of RI (RI constitution, article III).
73	Regional Rotary Foundation Coordinator (RRFC)	A Rotarian who provides a link between the Foundation trustees and the districts regarding Foundation matters in an assigned region. RRFCs have two primary areas of responsibility — promotion of fundraising and promotion of programs.
74	Representative	Rotarian (past officer unless otherwise approved by the president) elected to represent the clubs of a district at the council on legislation. Representatives are voting members of the council.
75	Resolution	Action by the council on legislation which does not amend or conflict with the constitutional documents of RI but which expresses an opinion or makes a recommendation to the RI Board. (See also Enactment.)
76	Respect for the Workplace	Slogan that is used in Rotary literature and elsewhere, particularly in reference to Vocational Service.
77	Rotaract	Rotary club-sponsored clubs for young adults (ages 18-30) for the purpose of developing leaders and service-minded citizens.
78	Rotary	“Rotary” is used as expressive and indicative of the organized body of Rotary clubs and Rotarians, of the spirit which animates them, of the principles and practices and precedents which guide them, and of the purposes and object they seek to accomplish.
79	Rotary Emblem	Symbol of Rotary International, consisting of a gear wheel with six spokes, 24 cogs, and a keyway. Colored royal blue and gold, it is worn with pride by Rotarians as a lapel button.
80	Rotary Entity/Rotary Entities	Rotary International, The Rotary Foundation, a Rotary club or group of clubs, a Rotary district or group of districts (including a multidistrict activity), a Rotary Fellowship, RI convention host committees, and administrative territorial units of Rotary International.
81	Rotary Foundation of RI, The	A not-for-profit corporation that receives contributions and distributes funds in support of approved humanitarian and educational programs that are implemented through Rotary clubs and districts. Its mission is to support the efforts of Rotary International in the fulfillment of the Object of Rotary, Rotary’s Mission, and the achievement of world understanding and peace through local, national, and international humanitarian, educational, and cultural programs.
82	Rotary Foundation Sustaining Member	An individual who makes a minimum initial gift of US$100 or more to the Annual Programs Fund of The Rotary Foundations and states in writing the intention to make a minimum gift of US$100 or more to the fund annually thereafter.
83	Rotary Information	1) The process of informing members on the Object, principles, and development of Rotary and its four Avenues of Service. 2) The process of developing in each Rotarian a sense of responsibility and understanding expressed by personal dedication and service to Rotary ideals.
84	Rotary International Brazil Office	Office of the Secretariat in São Paulo, Brazil, which serves Rotary in Brazil.
85	Rotary International Europe and Africa Office	Office of the Secretariat in Zurich, Switzerland, which serves Rotary in Continental Europe, Africa, and the Eastern Mediterranean region.
86	Rotary International in Great Britain and Ireland (RIBI)	The name of the association of Rotary clubs in Great Britain, Ireland, the Channel Islands, and the Isle of Man.
87	Rotary International Japan Office	Office of the Secretariat in Tokyo, Japan, which serves Rotary in Japan.
88	Rotary International Korea Office	Office of the Secretariat in Seoul, Korea, which serves Rotary in Korea.
89	Rotary International Office	An office of the Secretariat in a location other than World Headquarters. Each office serves the Rotary clubs and governors in its assigned area.
90	Rotary International South Asia Office	Office of the Secretariat in Delhi, India, which serves Rotary in Bangladesh, India, Nepal, Pakistan, and Sri Lanka.
91	Rotary International South Pacific and Philippines Office	Office of the Secretariat in Parramatta, Australia, which serves Rotary in Australia, New Zealand, the Philippines, and the Pacific Islands.
92	Rotary International Southern South America Office	Office of the Secretariat in Buenos Aires, Argentina, which serves Rotary in Argentina, Bolivia, Chile, Paraguay, and Uruguay.
93	Rotary International Theme	Annual Rotary message expressed through the president. The theme is of paramount importance to the implementation of service throughout each Rotary year.
94	Rotary Marks	RI’s intellectual property — trademarks and service marks owned throughout the world — including both word and design marks. For a more complete listing of RI’s intellectual property.
95	Rotary Wheel	see Rotary Emblem.
96	Rotary World	Newspaper published five times a year, in nine languages, for Rotary club, district, and international leaders. A universal source of information on all programs of RI and The Rotary Foundation, and on Rotary news of interest originating in the clubs and districts.
97	Secretariat	The entire operations of the general secretary and staff, including international offices, and all staff assigned to Rotary Foundation matters.
98	Semiannual Report	Report which each member club makes to RI on 1 July and 1 January of each year certifying to the RI Board the number of its members on such dates. The report is signed by the club president and the club secretary and is transmitted to the general secretary on forms provided by the Secretariat for that purpose, or it may be completed online by the club president or secretary. These reports are used as the basis on which the club makes payment to RI for per capita dues.
99	Service Above Self	Rotary’s official motto which may be used in Rotary literature and elsewhere.
100	Special Months in Rotary	Months designated by the RI Board to emphasize the involvement of every Rotarian, and not just clubs, in Rotary activities. They are: Literacy (July), Membership and Extension (August), New Generations (September), Vocational Service (October), The Rotary Foundation (November), Rotary Awareness (January), World Understanding (February), Magazine (April), Rotary Fellowships (June).
101	Special Representative	An individual, usually a Rotarian and preferably a member of the club sponsoring the organization of a new Rotary club, appointed by and representing the governor in all the details pertaining to the organization of the club.
102	Sponsor Club	Rotary club which has assumed responsibility for assisting in the organization of a new club and in guiding it in its early development as a member of RI. The sponsor club is usually the home club of the special representative who assisted the governor in the organization of the new club being sponsored.
103	Standard Rotary Club Constitution	The club constitution prescribed by the RI bylaws for adoption by all clubs admitted to membership in RI.
104	Structured Programs	Organized activities recommended by the RI Board for clubs and districts that include a recommended framework and guidelines, including Interact, Rotaract, Rotary Community Corps, Rotary Fellowships, Rotary Friendship Exchange, Rotary Volunteers, Rotary Youth Leadership Awards, World Community Service, and Youth Exchange.
105	THE ROTARIAN	The name of the official magazine of RI and an international magazine for business and professional people.
106	Trustees of The Rotary Foundation	The directors of The Rotary Foundation, who are appointed by the President of Rotary International with the concurrence of the RI Board. All business of the Foundation is managed by the trustees and must be in the furtherance of the purpose of the corporation as stated in the articles of incorporation.
107	Visiting Rotarian Report Card	Card used by the secretary of a club to report the attendance of a visiting Rotarian to the secretary of the visitor’s home club in order that credit for attendance can be given.
108	Vocational Service	Rotary’s second Avenue of Service. Its purpose includes promoting high ethical standards in businesses and professions, recognizing the worthiness of all useful occupations, and fostering the ideal of service in the pursuit of all vocations. The role of the club includes developing projects that help members contribute their talents to meeting society’s needs. The role of Rotarians includes conducting themselves and their businesses in accordance with Rotary principles and responding to projects their clubs develop.
109	Voting Delegate’s Form	Form issued to voting delegate to the convention by the club secretary and approved at the convention by the credentials committee of RI. This form is evidence of the delegate’s right to vote or otherwise participate in the convention as a voting delegate.
110	World Community Service (WCS)	An aspect of International Service that promotes development and goodwill on a global scale. Through WCS, Rotarians conduct projects to improve lives and meet human needs, and thus promote international understanding and goodwill by means of material, technical, and professional assistance. There are several paths that a club can take to become involved in WCS, including the WCS Projects Exchange, club-to-club interaction, and Disaster Relief.
111	World Headquarters	The World Headquarters of the Secretariat located at One Rotary Center, 1560 Sherman Avenue, Evanston, Illinois 60201-3698 USA. The World Headquarters provides membership services for clubs and districts in North America, Mexico, Central America, the Caribbean, northern South America, eastern Russia, and Antarctica
112	World Understanding and Peace Day	The anniversary of Rotary’s birth, 23 February 1905, is also observed as World Understanding and Peace Day. Each club, on that day, gives special recognition and emphasis to Rotary’s commitment to international understanding, friendship, and peace.
113	Youth Exchange	An RI program for students of secondary school age to engage in study or travel abroad for one academic year or less for the purpose of advancing international understanding and goodwill. Sponsored by sending and receiving Rotary clubs or districts, the exchanges are selected according to guidelines and procedures suggested by the RI Board.
114	Zone	Grouping of clubs, established by the RI bylaws and constituted by the RI Board, for the purpose of electing members of the nominating committee for president and for the nomination of directors. Zone alignments are also often the basis upon which institutes are organized.

1

Acting Governor

One who is appointed by the president to fill a vacancy in the office of governor until such time as a new governor has been elected by the convention or the RI Board. An acting governor also may be appointed to fill a temporary vacancy during a time when the governor is unable to fulfill the responsibilities of the office.

2

Active Member

A member of a club who has been elected to membership in the club under a classification of business or profession and who has all the obligations, responsibilities, and privileges of membership as provided in the RI constitution and bylaws.

3

Admission Fee

Fee paid to a club by an applicant for membership in the club. The fee varies according to the amount specified by each club in its bylaws.

4

Alternate (delegate)

Any club may, at the time of selecting its delegates to the convention, choose for each delegate one alternate, such alternate being entitled to vote at the convention in case of the absence of the delegate for whom the alternate was chosen.

5

Assembly, Club

Meeting of all club officers, directors, and committee chairs, held for the purpose of conferring on the program and activities of the club.

6

Assembly, District

A training meeting conducted annually, preferably in April or May, of club presidents-elect and members of clubs assigned by the club president-elect to serve in key leadership roles in the upcoming year. It provides a program of instruction to develop club leaders who have the necessary skills, knowledge, and motivation to improve club effectiveness as defined by the RI Board as well as an opportunity to share local and district plans and objectives.

7

Assembly, International

Annual meeting attended by general officers, governors-elect, RI committee chairs, and others designated by the RI Board. Its purpose is to provide Rotary education, instruction in administrative duties, motivation, and inspiration to governors-elect and to afford them and others in attendance an opportunity to discuss and plan how to implement Rotary’s programs and activities during the ensuing year.

8

Assistant Governor

A Rotarian appointed by the governor, in accordance with RI Board policy, to assist the governor with the administrative work associated with club operations for designated clubs within an assigned geographic area.

9

Associate Foundation

A foundation which has been established based on criteria and guidelines from the Foundation trustees and approved for operation as an associate foundation by the trustees. The primary purpose of associate foundations is to provide tax benefits to Rotarians in countries where such foundations have been established.

10

Attendance Report

Report of the attendance at its meetings which each club is required by the RI bylaws to make each month to its governor, if the club is within a district, or otherwise to the general secretary.

11

Board of Directors (Club)

Governing body of a Rotary club, to be constituted as the bylaws of the club may provide.

12

Certificate of Nomination of Governor

Certificate signed by the governor certifying the nomination of the Rotarian duly nominated by the clubs in the district for the office of governor in a specified future year.

13

Charter Member

A founding member of a Rotary club. This member is elected to membership prior to the admission of the club to membership in RI.

14

Classification

Word or phrase which describes a separate and distinct business or professional service rendered to the community. As a term, it is the word or phrase which most accurately describes the principal and recognized business or professional activity of the firm, company, or institution with which an active member is connected or that which covers the active member’s principal and recognized business or professional activity.

15

Classification Roster

Complete list of business and professional activities of the community, showing which have been filled, and which remain unfilled, in the club.

16

Club Forum

Formal meeting of the entire club membership to inform members about service activities.

17

Club Locality

An area which contains the minimum number of classifications required for the formation of a new club. A club may be organized in the same locality as one or more existing clubs.

18

Club Service

Rotary’s first Avenue of Service involves actions a Rotarian must take within the club to help it function successfully.

19

Code of Policies, Rotary

A comprehensive document containing all of the general and permanent policies of Rotary International.

20

Committee, RI, Ad Hoc

A non-mandatory committee established by the RI Board that continues in existence until its tasks are completed.

21

Committee, RI, Special

A nonmandatory committee that continues in existence until the end of each Rotary year in which it is appointed.

22

Committee, RI, Standing

A committee mandated in section 16.010. of the RI bylaws.

23

Community Service

Rotary’s third Avenue of Service comprises varied efforts that Rotarians make, sometimes in conjunction with others (e.g., a Rotaract or Interact club or a Rotary Community Corps), to improve the quality of life for those who live within their club’s locality or municipality.

24

Convention

Annual international meeting of Rotary International. Its primary purpose is to inspire and inform Rotarians at an international level. Club delegates from around the world elect RI officers for the coming Rotary year, including the president and RI Board.

25

Council on Legislation

Rotary International’s legislative body as provided for in article X of the RI constitution and article VIII of the RI bylaws. It is attended by a representative of the clubs of each district and meets every third year to deliberate and act upon proposed enactments and resolutions submitted by clubs, district conferences, the general council or conference of RIBI, the council on legislation, and the RI Board. Its actions in adopting legislation are subject to review by all clubs.

26

Delegate

Representative of a Rotary club at the international convention. Each club is entitled to send one delegate for each 50 of its members, or major fraction thereof, honorary members excepted.

27

Delegate-at-Large

Each officer and each past president of Rotary International still holding membership, other than honorary membership, in a club, is declared by the RI constitution and bylaws to be a delegate-at-large at the convention. Such delegate is entitled to cast one vote on each question.

28

District

Name given to a limited geographic area within which clubs are grouped for RI administrative purposes.

29

District Conference

Meeting held annually in each district to further the program of Rotary through fellowship, inspirational addresses, and the discussion of matters relating to club and district affairs. It is open to all Rotarians in the district and their families.

30

District Conference Report

Report which the governor and the secretary of the district conference are required to make to RI covering any action taken by the conference, the number of clubs represented, and other matters.

31

District Leadership Plan

The RI Board-recommended organizational structure for all districts. Components include the following: use of the title “assistant governor” as defined by the RI Board; defined responsibilities and duties, as well as defined limits to terms of service and number of terms, for assistant governors and district committee members.

32

Dues and Fees

Every active member of a club pays an admission fee and annual dues to the club in amounts determined by the club.

33

Effective Club

A club that can 1) sustain and/or grow its membership base; 2) implement successful service projects that address the needs of its community and communities in other countries; 3) support The Rotary Foundation through both program participation and financial contributions; and 4) develop leaders capable of serving Rotary beyond the club level.

34

Electors

The duly accredited delegates, proxy holders, and delegates-at large which constitute the voting body of the convention.

35

Enactment

An item of legislation adopted by the council which amends the RI constitution or bylaws or the standard Rotary club constitution. See also Resolution

36

Every Rotarian An Example To Youth

Slogan which may be used in Rotary literature and elsewhere, especially during New Generations Month (September).

37

Extension, External

Work of extending Rotary through the organization of clubs in localities where there are no Rotary clubs. This work is carried on in districts by the governors with the cooperation of the Secretariat. In non districted areas, it is carried on under the authority of the RI Board.

38

Extension, Internal

Increasing the number of members in the club so as to include in the club membership representatives of all classifications for which suitable representatives are available within the locality of the club.

39

Fellowship Through Service

Rotaract motto which may be used in Rotary literature and elsewhere.

40

Fiscal Agent

Rotarian volunteers who receive and deposit payments made by clubs in their countries, and disburse the funds as authorized by the controller. Fiscal agents are listed in the Official Directory.

41

Founder of Rotary

Term used in reference to Paul P. Harris, who organized the first Rotary club in Chicago in 1905. Paul Harris was born 19 April 1868 and died 27 January 1947.

42

Four Avenues of Service

Term used in referring to Club Service, Vocational Service, Community Service, and International Service. (See separate entries.)

43

Fund Pool

Term used in The Rotary Foundation for District Designated Funds allocated by districts through the SHARE system to create a pool of monies available on a competitive basis to fund Foundation programs, with eligibility not restricted by a club’s or district’s financial contributions to the Foundation. Examples include Humanitarian Transportation Grants and Rotary World Peace Scholarships.

44

General Council (RIBI)

Governing body of Rotary International in Great Britain and Ireland (see entry) consisting of the officers of RIBI (the president, immediate past president, vice-president, honorary treasurer, and secretary) and the governors of the districts in Great Britain and Ireland. The director from Great Britain and Ireland is a member of the general council ex officio.

45

General Secretary

The chief administrative officer of Rotary International under the direction and control of the RI Board. The general secretary is responsible to the RI Board and the president for the implementation of its policies and for management and administration, including the financial operation of RI. This individual is also the General Secretary of The Rotary Foundation.

46

Good Standing

As used in the constitutional documents of RI, this phrase applies to a member of a Rotary club or to the membership of a Rotary club in RI, and means that the Rotarian or club continues to fulfill all requirements for membership in the club or in RI.

47

Governor’s Monthly Letter

Personal, official communication issued every month by the governor to the president and secretary of each club in the district containing items of special interest and importance, including the Monthly Membership Attendance Report.

48

Governors-Elect Training Seminar (GETS)

A zone-level training seminar for governors-elect held in conjunction with Rotary institutes.

49

Honorary Member

A person who, by serving with distinction in the furtherance of Rotary ideals, has been elected to honorary membership of a club. An honorary member is exempt from payment of fees and dues, has no vote, and may not hold office. However, an honorary member may attend all meetings and enjoy the privileges of the club. The term of honorary membership is determined by the club board.

50

Institute

Instructional, motivational, and fellowship meeting for past, current, and incoming governors and other RI officers from certain districts which comprise a zone or zones. A Rotary institute is intended to provide participants with up-to-date information about Rotary’s programs and is a source of ideas for improving and strengthening the Rotary movement. An international institute is usually held at the time and location of the international assembly and international convention. Timely topics related to the program of Rotary and administration of RI are informally discussed.

51

Interact

Rotary club-sponsored clubs for young people dedicated to service and international understanding. Membership is open to students at the secondary school (ages 14-18) level.

52

Intercountry Committee

Committee of Rotarians, Rotary clubs, or districts, formulated by or with the approval of governors concerned, to encourage contacts between clubs and Rotarians in two or more countries, thus developing understanding between and promoting fellowship among the peoples of different nations.

53

International Service

— Rotary’s fourth Avenue of Service comprises all the things that a Rotarian can do to advance international understanding, goodwill, and peace by getting acquainted with people of other countries, their cultures, customs, accomplishments, aspirations, problems — through personal contacts, travel, and attendance at conventions, through reading and correspondence, and through cooperation in all club activities and projects — including those of The Rotary Foundation — that will help people in other lands.

54

Make-up

Attendance at the meeting of another Rotary club or certain other functions as provided in article VIII of the standard Rotary club constitution, to protect membership and receive attendance credit when a meeting of the Rotarian’s own club is missed. When attendance is made up at another Rotary club, it is reported to the Rotarian’s home club on a “Visiting Rotarian Report Card” sent by the secretary of the club visited.

55

Membership

Attendance Report (Governor) — Governor’s summary of the monthly attendance reports received from the clubs in the district. The governor sends a copy of this summary report to the general secretary and must publish it in the Governor’s Monthly Letter.

56

Membership Development

To achieve membership growth and development, a continual, multi step process is encouraged which entails three core elements: the recruitment of new members, the retention of existing members, and the organization of new clubs (extension): recruitment + retention + new clubs = membership growth.

57

Membership Identification Card

A uniform pocket membership identification card, recommended by RI for use by all clubs. It carries a facsimile signature of the general secretary with blank spaces provided for inserting the name of the member to whom the card is issued, the name of the club, classification, date to which dues have been paid, the signature of the club secretary, and the signature of the member to whom the card is issued.

58

Membership Report Forms

Three forms which RI furnishes to club secretaries for their use in reporting to the general secretary new members, terminations of membership, and changes in addresses and classifications.

59

Memo of Club Visit

Printed form which an assistant governor and/or governor completes during club visits. The purpose of this memo is to aid assistant governors and governors in assessing the club’s progress towards goals and to determine ways to tailor support provided to a club. It also serves as an annual record of a club’s progress, which is used by the district and Rotary International for guidance in serving the clubs.

60

Menu of Service Opportunities

Issues and concerns identified by RI as recommended service priorities for clubs and districts for a specified period of time, including Children at Risk, Disabled Persons, Health Care, International Understanding and Goodwill, Literacy and Numeracy, Population Issues, Poverty and Hunger, Preserve Planet Earth, and Urban Concerns.

61

Non-Districted Club

Club which is under the direct supervision of the RI Board and which is not included in a district.

62

Object of Rotary

The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise as set forth in the RI constitution, article IV and the standard Rotary club constitution, article IV.

63

Officers, Club

Duly elected officers of a club are the president, the president-elect, one or more vice-presidents, the secretary, the treasurer, and the sergeant-at-arms.

64

Officers, RI

The officers of RI are the president, president-elect, vice-president, treasurer, other directors, general secretary, governors; and the president, immediate past president, vice-president and honorary treasurer of Rotary International in Great Britain and Ireland.

65

Officers, RI, General

The general officers of RI are the president, president-elect, vice-president, treasurer, other directors, and the general secretary.

66

Paul Harris Fellow

Individual who contributes or in whose honor or memory is contributed US$1,000 to The Rotary Foundation.

67

Per Capita Dues

The per capita dues which each club pays to RI semiannually on 1 July and 1 January for each and every active member of such club.

68

Perfect Attendance

Term used by many clubs to refer to a Rotarian’s 100 percent attendance record. However, no official definition of the term exists.

69

Planning Guide for Effective Rotary Clubs

A goal-setting tool used by club presidents-elect in cooperation with club and district leaders to establish goals related to the four elements of an effective club, as well as general club administration. The guide also suggests common strategies which clubs can utilize in achieving their goals.

70

PolioPlus

The program of Rotary International and The Rotary Foundation with a “priority of the highest order” to eradicate polio from the world.

71

Presidents-elect Training Seminar (PETS)

A training meeting conducted annually, preferably in March, for club presidents-elect. Its main purpose is to develop club presidents who have the necessary skills, knowledge and motivation to create or maintain an effective club as defined by the RI Board.

72

Purposes of Rotary International

a) To encourage, promote, extend, and supervise Rotary throughout the world; b) To coordinate and generally direct the activities of RI (RI constitution, article III).

73

Regional Rotary Foundation Coordinator (RRFC)

A Rotarian who provides a link between the Foundation trustees and the districts regarding Foundation matters in an assigned region. RRFCs have two primary areas of responsibility — promotion of fundraising and promotion of programs.

74

Representative

Rotarian (past officer unless otherwise approved by the president) elected to represent the clubs of a district at the council on legislation. Representatives are voting members of the council.

75

Resolution

Action by the council on legislation which does not amend or conflict with the constitutional documents of RI but which expresses an opinion or makes a recommendation to the RI Board. (See also Enactment.)

76

Respect for the Workplace

Slogan that is used in Rotary literature and elsewhere, particularly in reference to Vocational Service.

77

Rotaract

Rotary club-sponsored clubs for young adults (ages 18-30) for the purpose of developing leaders and service-minded citizens.

78

Rotary

“Rotary” is used as expressive and indicative of the organized body of Rotary clubs and Rotarians, of the spirit which animates them, of the principles and practices and precedents which guide them, and of the purposes and object they seek to accomplish.

79

Rotary Emblem

Symbol of Rotary International, consisting of a gear wheel with six spokes, 24 cogs, and a keyway. Colored royal blue and gold, it is worn with pride by Rotarians as a lapel button.

80

Rotary Entity/Rotary Entities

Rotary International, The Rotary Foundation, a Rotary club or group of clubs, a Rotary district or group of districts (including a multidistrict activity), a Rotary Fellowship, RI convention host committees, and administrative territorial units of Rotary International.

81

Rotary Foundation of RI, The

A not-for-profit corporation that receives contributions and distributes funds in support of approved humanitarian and educational programs that are implemented through Rotary clubs and districts. Its mission is to support the efforts of Rotary International in the fulfillment of the Object of Rotary, Rotary’s Mission, and the achievement of world understanding and peace through local, national, and international humanitarian, educational, and cultural programs.

82

Rotary Foundation Sustaining Member

An individual who makes a minimum initial gift of US$100 or more to the Annual Programs Fund of The Rotary Foundations and states in writing the intention to make a minimum gift of US$100 or more to the fund annually thereafter.

83

Rotary Information

1) The process of informing members on the Object, principles, and development of Rotary and its four Avenues of Service. 2) The process of developing in each Rotarian a sense of responsibility and understanding expressed by personal dedication and service to Rotary ideals.

84

Rotary International Brazil Office

Office of the Secretariat in São Paulo, Brazil, which serves Rotary in Brazil.

85

Rotary International Europe and Africa Office

Office of the Secretariat in Zurich, Switzerland, which serves Rotary in Continental Europe, Africa, and the Eastern Mediterranean region.

86

Rotary International in Great Britain and Ireland (RIBI)

The name of the association of Rotary clubs in Great Britain, Ireland, the Channel Islands, and the Isle of Man.

87

Rotary International Japan Office

Office of the Secretariat in Tokyo, Japan, which serves Rotary in Japan.

88

Rotary International Korea Office

Office of the Secretariat in Seoul, Korea, which serves Rotary in Korea.

89

Rotary International Office

An office of the Secretariat in a location other than World Headquarters. Each office serves the Rotary clubs and governors in its assigned area.

90

Rotary International South Asia Office

Office of the Secretariat in Delhi, India, which serves Rotary in Bangladesh, India, Nepal, Pakistan, and Sri Lanka.

91

Rotary International South Pacific and Philippines Office

Office of the Secretariat in Parramatta, Australia, which serves Rotary in Australia, New Zealand, the Philippines, and the Pacific Islands.

92

Rotary International Southern South America Office

Office of the Secretariat in Buenos Aires, Argentina, which serves Rotary in Argentina, Bolivia, Chile, Paraguay, and Uruguay.

93

Rotary International Theme

Annual Rotary message expressed through the president. The theme is of paramount importance to the implementation of service throughout each Rotary year.

94

Rotary Marks

RI’s intellectual property — trademarks and service marks owned throughout the world — including both word and design marks. For a more complete listing of RI’s intellectual property.

95

Rotary Wheel

see Rotary Emblem.

96

Rotary World

Newspaper published five times a year, in nine languages, for Rotary club, district, and international leaders. A universal source of information on all programs of RI and The Rotary Foundation, and on Rotary news of interest originating in the clubs and districts.

97

Secretariat

The entire operations of the general secretary and staff, including international offices, and all staff assigned to Rotary Foundation matters.

98

Semiannual Report

Report which each member club makes to RI on 1 July and 1 January of each year certifying to the RI Board the number of its members on such dates. The report is signed by the club president and the club secretary and is transmitted to the general secretary on forms provided by the Secretariat for that purpose, or it may be completed online by the club president or secretary. These reports are used as the basis on which the club makes payment to RI for per capita dues.

99

Service Above Self

Rotary’s official motto which may be used in Rotary literature and elsewhere.

100

Special Months in Rotary

Months designated by the RI Board to emphasize the involvement of every Rotarian, and not just clubs, in Rotary activities. They are: Literacy (July), Membership and Extension (August), New Generations (September), Vocational Service (October), The Rotary Foundation (November), Rotary Awareness (January), World Understanding (February), Magazine (April), Rotary Fellowships (June).

101

Special Representative

An individual, usually a Rotarian and preferably a member of the club sponsoring the organization of a new Rotary club, appointed by and representing the governor in all the details pertaining to the organization of the club.

102

Sponsor Club

Rotary club which has assumed responsibility for assisting in the organization of a new club and in guiding it in its early development as a member of RI. The sponsor club is usually the home club of the special representative who assisted the governor in the organization of the new club being sponsored.

103

Standard Rotary Club Constitution

The club constitution prescribed by the RI bylaws for adoption by all clubs admitted to membership in RI.

104

Structured Programs

Organized activities recommended by the RI Board for clubs and districts that include a recommended framework and guidelines, including Interact, Rotaract, Rotary Community Corps, Rotary Fellowships, Rotary Friendship Exchange, Rotary Volunteers, Rotary Youth Leadership Awards, World Community Service, and Youth Exchange.

105

THE ROTARIAN

The name of the official magazine of RI and an international magazine for business and professional people.

106

Trustees of The Rotary Foundation

The directors of The Rotary Foundation, who are appointed by the President of Rotary International with the concurrence of the RI Board. All business of the Foundation is managed by the trustees and must be in the furtherance of the purpose of the corporation as stated in the articles of incorporation.

107

Visiting Rotarian Report Card

Card used by the secretary of a club to report the attendance of a visiting Rotarian to the secretary of the visitor’s home club in order that credit for attendance can be given.

108

Vocational Service

Rotary’s second Avenue of Service. Its purpose includes promoting high ethical standards in businesses and professions, recognizing the worthiness of all useful occupations, and fostering the ideal of service in the pursuit of all vocations. The role of the club includes developing projects that help members contribute their talents to meeting society’s needs. The role of Rotarians includes conducting themselves and their businesses in accordance with Rotary principles and responding to projects their clubs develop.

109

Voting Delegate’s Form

Form issued to voting delegate to the convention by the club secretary and approved at the convention by the credentials committee of RI. This form is evidence of the delegate’s right to vote or otherwise participate in the convention as a voting delegate.

110

World Community Service (WCS)

An aspect of International Service that promotes development and goodwill on a global scale. Through WCS, Rotarians conduct projects to improve lives and meet human needs, and thus promote international understanding and goodwill by means of material, technical, and professional assistance. There are several paths that a club can take to become involved in WCS, including the WCS Projects Exchange, club-to-club interaction, and Disaster Relief.

111

World Headquarters

The World Headquarters of the Secretariat located at One Rotary Center, 1560 Sherman Avenue, Evanston, Illinois 60201-3698 USA. The World Headquarters provides membership services for clubs and districts in North America, Mexico, Central America, the Caribbean, northern South America, eastern Russia, and Antarctica

112

World Understanding and Peace Day

The anniversary of Rotary’s birth, 23 February 1905, is also observed as World Understanding and Peace Day. Each club, on that day, gives special recognition and emphasis to Rotary’s commitment to international understanding, friendship, and peace.

113

Youth Exchange

An RI program for students of secondary school age to engage in study or travel abroad for one academic year or less for the purpose of advancing international understanding and goodwill. Sponsored by sending and receiving Rotary clubs or districts, the exchanges are selected according to guidelines and procedures suggested by the RI Board.

114

Zone

Grouping of clubs, established by the RI bylaws and constituted by the RI Board, for the purpose of electing members of the nominating committee for president and for the nomination of directors. Zone alignments are also often the basis upon which institutes are organized.

Rotary Club of Bombay Pier

Rotary District 3141 - Club No: 28507

Mumbai • Maharashtra • India

Years of Services

1992 - 2021

Sub Menu